Resolution Number: 1988-A150
Title: Approve Guidelines and Policies Relating to Meetings of General Convention
Legislative Action Taken: Concurred As Amended
Final Text:

Resolved, That this 69th General Convention approve the guidelines as listed below as an estimate of the needs of the General Convention; and be it further

Resolved, That the Joint Standing Committee on Planning and Arrangements give close attention to the ways that the mission strategy of the Episcopal Church would be furthered by attendance in the cities and dioceses that they are considering; and be it further

Resolved, That there be, as far as possible, a continuance in the policy of offering to the General Convention a wide choice of appropriate locations, bearing in mind costs, logistical considerations, and accessibility, and be it further

Resolved, That careful scrutiny be given to the Equal Employment Opportunity and Affirmative Action policies of all suppliers of services to the General Convention, including hotels, meeting areas and technological equipment. (Project Equality, of which the Episcopal Church is a member, is equipped to monitor EEO and AA policies.)

GUIDELINES

DATES Eleven days between June 15 and October 15. Convention opens on a day selected by the Committee with various committee (possibly 10) meetings for four days prior to Convention.
ATTENDANCE 15,000 (possible to go as high as 25,000+)
HOTELS 2,500 hotel rooms (1/2 doubles), 100 suites
EXHIBITS 100,000 square feet to include area for restaurant within exhibit floor
MEETING ROOMS 900 persons set tailored schoolroom daily
80,000-100,000 sq. ft. (includes 2500 gallery theater set up or bleachers)
500 persons set tailored schoolroom daily
15,000-18,000 sq. ft. (includes 500 gallery theater set up or bleachers)
250 persons set tailored schoolroom, daily
15,000-18,000 sq. ft. (includes 700 gallery theater set up or bleachers)
35-50 various sized committee meeting rooms accommodate 10-50 plus visitors
8,000-12,000 persons for an opening worship service daily worship room (10,000-20,000 sq. ft.)
OFFICE SPACE press room, with interview area (two large areas)
six offices
computer room (600+ sq. ft.)
print shop (3,000+ sq. ft.)
secretariat of 30 people (2,500+ sq. ft.)
secretariat of 15 people (1,200+ sq. ft.)
registration area (15 counters "L" shaped)
VIP lounge area
volunteer/staff office area
large area to accommodate 400 persons daily with space
for 12 staff desks and four information counters
FOOD AND BEVERAGE 3,000-6,000 persons mid-week social function 100
various meal functions of 100 to 400
fast day is observed one day sometime midweek
Citation: General Convention, Journal of the General Convention of...The Episcopal Church, Detroit, 1988 (New York: General Convention, 1989), p. 318.

Legislative History

Author: The Joint Standing Committee on Planning and Arrangements
Originating House: House of Deputies
Originating Committee: Joint Committee on Planning and Arrangements

House of Deputies

Original Text of Resolution:

(A150)

Resolved, the House of Bishops concurring, That this 69th General Convention approve the guidelines as listed below as an estimate of the needs of the General Convention; and be it further

Resolved, That the Joint Standing Committee on Planning and Arrangements give close attention to the ways that the mission strategy of the Episcopal Church would be furthered by attendance in the cities and dioceses that they are considering; and be it further

Resolved, That there be, as far as possible, a continuance in the policy of offering to the General Convention a wide choice of appropriate locations, bearing in mind costs, logistical considerations, and accessibility.

GUIDELINES

DATES Eleven days between June 15 and October 15. Convention opens on a day selected by the Committee with various committee (possibly 10) meetings for four days prior to Convention.
ATTENDANCE 15,000 (possible to go as high as 25,000+)
HOTELS 2,500 hotel rooms (1/2 doubles), 100 suites
EXHIBITS 100,000 square feet to include area for restaurant within exhibit floor
MEETING ROOMS 900 persons set tailored schoolroom daily
80,000-100,000 sq. ft. (includes 2500 gallery theater set up or bleachers)
500 persons set tailored schoolroom daily
15,000-18,000 sq. ft. (includes 500 gallery theater set up or bleachers)
250 persons set tailored schoolroom, daily
15,000-18,000 sq. ft. (includes 700 gallery theater set up or bleachers)
35-50 various sized committee meeting rooms accommodate 10-50 plus visitors
8,000-12,000 persons for an opening worship service daily worship room (10,000-20,000 sq. ft.)
OFFICE SPACE press room, with interview area (two large areas)
six offices
computer room (600+ sq. ft.)
print shop (3,000+ sq. ft.)
secretariat of 30 people (2,500+ sq. ft.)
secretariat of 15 people (1,200+ sq. ft.)
registration area (15 counters "L" shaped)
VIP lounge area
volunteer/staff office area
large area to accommodate 400 persons daily with space
for 12 staff desks and four information counters
FOOD AND BEVERAGE 3,000-6,000 persons mid-week social function 100
various meal functions of 100 to 400
fast day is observed one day sometime midweek

Deputy Christie of Newark moved to amend A150. She noted that Project Equality, of which the Episcopal Church is a member, is equipped to monitor EEO and AA policies.

Proposed Amendment:

Add an additional Resolved as follows:

"Resolved, That careful scrutiny be given to the Equal Employment Opportunity and Affirmative Action policies of all suppliers of services to the General Convention, including hotels, meeting areas and technological equipment. (Project Equality, of which the Episcopal Church is a member, is equipped to monitor EEO and AA policies.)

Motion carried

Amendment adopted

Deputy Storey of Spokane moved to amend.

Proposed Amendment:

In paragraph one of the guidelines:

delete the words "Saturday running through Monday" and insert the words "on a day selected by the Committee" after the words "Convention opens."

Motion carried

Amendment adopted

A vote was taken on Resolution A150 as amended.

Motion carried

Resolution adopted with amendment

(Communicated to the House of Bishops in HD Message #174)

House of Bishops

The Joint Committee on Planning and Arrangements presented its Report #2 on House of Deputies Message #174 on Resolution A150a (Future Sites of General Convention) and moved concurrence.

The House concurred

(Communicated to the House of Deputies in HB Message #389)

Resolution Concurred by Both Houses, July 11.

Report Reference:   Joint Standing Committee on Planning and Arrangements, Reports to the 69th General Convention, 1988, pp. 360-366.
Abstract:   The 69th General Convention approves guidelines for estimating the needs of Conventions and urges consideration of the Church's mission strategy in choosing General Convention sites and the employment practices of service suppliers.