| Resolution Number: | 1994-A011 |
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| Title: | Urge Dioceses to Provide for Preservation and Access to Historical Records |
| Legislative Action Taken: | Concurred As Amended |
| Final Text: | |
Resolved, That the General Convention urge the individual dioceses to make provision for the preservation and care of their permanent records, using local resources and those that are available to the dioceses through the Archives of the Episcopal Church, and, where outside institutional repositories are used for depositing Church records, that the Dioceses consult with the Archivist of the Episcopal Church to secure a favorable deposit agreement that guarantees access, preservation and the permanent custody of the records by the Episcopal Church; and be it further
Resolved, That in those instances where any diocese or congregation determines that it is unable to provide for the security or preservation of its permanent records, the General Convention direct that such collections, or permanent security copies thereof, shall be deposited in the Archives of the Episcopal Church, where they shall be preserved and made available to the Diocese and the research community.
| Citation: | General Convention, Journal of the General Convention of...The Episcopal Church, Indianapolis, 1994 (New York: General Convention, 1995), pp. 318-19. |
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Legislative History
| Author: | The Board of the Archives of the Episcopal Church |
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| Originating House: | House of Deputies |
| Originating Committee: | Committee on Structure |
House of Deputies
Original Text of Resolution:
(A011)
Resolved, the House of Bishops concurring, That the General Convention urge the individual dioceses to make provision for the preservation and care of their permanent records, using local resources and those that are available to the dioceses through the Archives of the Episcopal Church, and, where outside institutional repositories are used for depositing Church records, that the Dioceses consult with the Archivist of the Episcopal Church to secure a favorable deposit agreement that guarantees access, preservation and the permanent custody of the records by the Episcopal Church; and be it further
Resolved, That in those instances where any diocese or congregation is unable to provide for the security or preservation of its permanent records, the General Convention direct that such collections, or permanent security copies thereof, shall be deposited in the Archives of the Episcopal Church, where they shall be preserved and made available to the Diocese and the research community.
Proposed Amendment:
Resolved, the House of Bishops concurring, That the General Convention urge the individual dioceses to make provision for the preservation and care of their permanent records, using local resources and those that are available to the dioceses through the Archives of the Episcopal Church, and, where outside institutional repositories are used for depositing Church records, that the Dioceses consult with the Archivist of the Episcopal Church to secure a favorable deposit agreement that guarantees access, preservation and the permanent custody of the records by the Episcopal Church; and be it further
Resolved, That in those instances where any diocese or congregation determines that it is unable to provide for the security or preservation of its permanent records, the General Convention direct that such collections, or permanent security copies thereof, shall be deposited in the Archives of the Episcopal Church, where they shall be preserved and made available to the Diocese and the research community.
Motion carried
Resolution adopted with amendment
(Communicated to the House of Bishops in HD Message #53)
House of Bishops
The Committee on Structure presented its Report #9 on House of Deputies Message #53 on Resolution A011a (Disposition of Diocesan Records) and moved concurrence.
The House concurred
(Communicated to the House of Deputies in HB Message #265)
Resolution Concurred by Both Houses, September 2.
| Report Reference: | Board of the Archives of the Episcopal Church, Reports to the 71st General Convention, 1994, pp. 15-34. |
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| Abstract: | The 71st General Convention urges dioceses to provide for the preservation and care of their permanent records, especially where outside institutional repositories are chosen for the deposit of Church records. It further directs dioceses and congregations unable to provide for the preservation of their records to make deposit arrangements with the national church archives. |